Submission Rules

1. One (1) electronic PDF copy of the chapter Annual Report and one (1) electronic PDF copy of the chapter Annual Report Verification Form must be submitted electronically. Scroll down to complete the Annual Report form.
2. The annual report must contain a front cover clearly identifying the full University name and school name if applicable. The front cover must include the current reporting period.
3. The annual report must be prepared using 8½” x 11″ format. The annual report cannot exceed twenty (20) pages in length, excluding the front cover, back cover and table of contents. However, any copy and/or artwork appearing on the inside of the cover  pages will count as a page. Any title page or section divider is counted as a page. In addition, a page with copy/print on both sides (2-sided) is considered as two (2) pages.
4. Exhibits are permitted in the text. You may have both text and exhibits on the same page and you may have more than one exhibit per page. However, you must decide if this contributes to or detracts from a professional presentation.
5. Chapters may use appendices to display additional material. You may put one or more tables/charts/figures on a single page, but be sure to consider how this might affect readability. Each page will count as one page of the Annual Report. Pages must not exceed the 8½” x 11” page size limit.
6. A minimum of size 10 font must be used. Size 12 font is preferred.
7. Consider the file size of the document. Avoid creating a document that is too large to send via email or is too large to open easily.
8. To be eligible for the annual awards the report is due , May 1, 2024.

Annual Report Disqualification Errors

1. Misrepresentation: A chapter may be disqualified if it misrepresents its activities.
   
   
2. Verification Form: A chapter may be disqualified if the annual report verification form is not submitted with annual report. By signing the verification form, faculty advisors acknowledge that they have read the report and verify its accuracy to the best of their knowledge.
   
   
3. AIS Student Chapter Roster: A chapter may be disqualified for failing to submit a current roster (as a separate file) with the annual report submission.
   

Annual Report Penalty Errors

1. Annual Report over twenty (20) page limit. Penalty = 3 points a page. Annual Report submitted late. Penalty = Annual reports received after the due date will not be submitted into the competition. No exceptions under any circumstances!
2. Improper cover or use of cover. Penalty = 3 points.
3. Font size smaller than 10. Penalty = 3 points
4. Failure to submit annual report as one PDF file Penalty = 1 point
5. Failure to complete the online form = 10 points*

Annual Report Form