Groups How Tos

What are groups?

Groups are utilized within the community as a means of gathering a select group of members, promoting interaction and communication amongst each other by means of a common group membership. Forums, blogs, events, and various communication paths may be set up exclusively for the group members. Groups are commonly used to generate member participation and interest, drawing in those who share a commonality.

How do I access groups?

Login to your AIS profile by clicking the login option located at the top right corner of the webpage.

Enter your username and password in the available fields and click sign in.
From there you will be taken to your profile page.

On your profile page, click the "Groups” link located on the right under "My Profile.”
You will then be taken to the "My Groups” page where you are able to view all of your groups.


If an icon appears to the right of the group name, you are designated as an administrator for that group.
Group permissions at the bottom of your page lets you know what group type you may join.


To access a group simply select the name of the group you wish to access.

How do I communicate with members?

Login to your AIS account.



After login in you will be taken to your profile page.


On your profile page, click the "Groups” link located on the right under "My Profile.” You will then be taken to the "My Groups” page where you are able to view all of your groups.


Select the name of the group you wish to access.
Click "Group Admin Options”.


Under the Group Admin Options tab, you will see a Member Communication section where you can choose to message the group or send an email to all group members.


If you select Message Group, you can create and send your message in the editor.


You also have the options to view your inbox, your sent messages, and your message center by clicking one of the three icons located above your name.  In the Message Center you will have the option to manage and organize your messages, send messages to members, a connection, or all of your connections.


From the Group Admin Options, you could also select to email all group members. This option will allow you to send an email to all the registered members of a group.


You must choose a category and the group to which you would like to send the email, enter a subject for your email, and provide the content for the email in the email body section. Click preview email when finished. You will then have the chance to review your email and submit.

How do I manage the members in my group?

Login to your AIS account.



Enter your username and password in the available fields and click sign in. You will then be taken to your member profile page.




On your profile page, click the "Groups” link located on the right under "My Profile.”  You will then be presented with the "My Groups” page where you can view all of your groups.



The icon located to the right of the group name suggests that you are an administrator for that group and may edit related content. Select the name of the group you wish to access. Click "Group Admin Options”



In the Group Admin Options, amongst many other options, you will see a Member Management section.


Under the Member Management section you can choose to view current members, view pending members, and view membership logs. If you choose to view current members you will be presented with a list of members in your group. You also have the ability to search this list by first and last name, limiting your search with criteria such as entire community, approved group members, or pending group members.



If you choose pending members, you will be presented with a list of pending members with the same search capabilities as previously stated. If you choose view membership log, this allows you to view the list of members in your group and the changes or actions that has affected their account in the order of the date the activity occurred.

How to manage my group calendar?

Login to your AIS account.



Enter your username and password in the available fields and click sign in. After login in you will be taken to your profile page.



On your profile page, click the "Groups” link located on the right under "My Profile.” You will then be presented with the "My Groups” page where you are able to view all the groups available to you.



The icon located to the right of the group name suggests that you are an administrator for that group and may edit related content. Select the name of the group you wish to access, and then click "Group Admin Options”.



In the group admin options, amongst many other options, you will see a Calendar Management section.



  Under the Calendar Management section you can choose to view events & dates, add a new date, and add a new event.  Make the desired selection from the list of options, input the appropriate information in the available fields, then click submit.
     

How to create & manage forums?

Login to your AIS account.



Enter your username and password in the available fields and click sign in. After login in you will be taken to your profile page.


 

On your profile page, click the "Groups” link located on the right under "My Profile.”  You will then be presented with the "My Groups” page where you are able to view all the groups available to you.

The icon located to the right of the group name suggests that you are an administrator for that group and may edit related content.Select the name of the group you wish to access, and then click "Group Admin Options”.


  In the group admin options, amongst many other options, you will see a forum management section. Under the Forum Management section you can choose from view forum categories, add new categories, view forums, and add a new forum.


  To view forum categories, select View Forum Categories.  There you will be able to add a new category, update the sort order of categories, edit a category, and view all the forums in a particular category.



To add forum categories,Select Add Categories under Forum Management in the group admin options. Enter the category name, sort order, and click submit.



To view a category, select View Categories under Forum Management in the group admin options.

 

To add a new forum, select Add Categories under Forum Management in the group admin options.


Archived forums and associated posts are not visible on the front end of the website. Only moderators may post to a locked forum. If locked, members will not be able to post new topics or reply to topics.

How to create custom pages in collaboration (wiki) mode?

Login to your AIS account.


Enter your username and password in the available fields and click sign in.  You will then be taken to your profile page.

 


On your profile page, click the "Groups” link located on the right under "My Profile.” You will then be presented with the "My Groups” page where you are able to view all the groups available to you.


The icon located to the right of the group name suggests that you are an administrator for that group and may edit related content. Select the name of the group you wish to access and then click "Group Admin Options”.


In the group admin options, amongst many other options, you will see a Content Management Section.



Under the content management section you can choose from homepage options, group homepage layout, customs pages, and file library. First, select "Custom Pages.” Then, click the option to add a new custom page.

Under Custom Page Configuration you will find a radio button to enable "Collaboration (Wiki) Mode.”

After selecting Collaboration (Wiki) Mode, select all other desired options, enter the custom page content in the editing area, and click submit.
You can view your page by clicking the view content  located to the left of title of the custom page you created. You may also edit your custom page by clicking the edit icon.

How to organize and manage group photos?

Login to your AIS account.



Enter your username and password in the available fields and click sign in.  You will then be taken to your profile page.



On your profile page, click the "Groups” link located on the right under "My Profile.” You will then be presented with the "My Groups” page where you are able to view all the groups available to you.



The icon located to the right of the group name suggests that you are an administrator for that group and may edit related content. Select the name of the group you wish to access and then click "Group Admin Options”.



In the group admin options, amongst many other options, you will see a Photo Management section.



Under the photo management section you can choose to manage photo albums, view all photos, view pending photos, view accepted photos, view rejected photos. Select the desired operation from the list of options and click accept when finished.

How do I post a new topic in a group forum?

Login to your AIS account.



Enter your username and password in the available fields and click sign in.  You will then be taken to your profile page.



On your profile page, click the "Groups” link located on the right under "My Profile.” You will then be presented with the "My Groups” page where you are able to view all the groups available to you.



The icon located to the right of the group name suggests that you are an administrator for that group and may edit related content. Select the name of the group you wish to access and then click "Group Admin Options”.



In the group admin options, amongst many other options, you will see a Forum Management Section.



Under the forum management section select View Forums.  Click the view forum icon of the forum you wish to modify. Now select the post a new topic icon.


You may attach a video by placing the embed code, copied from the hosting site or video sharing service, in the "Attach Video” field.



Use the editor window to enter the details of the posting.

 

To enter/edit HTML, select the advance tab. Click the html button located to the top left, and then enter/edit your HTML code.  To insert a link, an image, and/or a video on the post page, select the insert tab and you will be presented with a group of tabs to select from.



To insert a hyperlink click the hyperlink tab, select a source (ex. http) from the source drop down, and then enter the url in the adjacent text field. You may select the folder icon to access the resource manager in order to insert an item already stored in the resource manager.


To insert an image, click the image icon from the insert tab.

Select the image icon, click the folder icon to access the resource manager, find and select your image, and then click OK.  Click insert when done. To embed a Youtube video click the Youtube button from the insert tab. You will be presented with the "Insert Youtube Video” dialog box.



You may paste the embed code, copied from the hosting site or video sharing service, in the "paste youtube video code here” field. Alternatively you may paste the url to the video in the url field and designate a desired width and height. Click ok to finish and insert the video.

If you would like to attach an image to the post, click the "Browse…” button located below the editor next to "Attach Image/File:” Find and select your image, then click ok. Click submit to finish adding you topic to the discussion.

How to embed a Youtube video in a custom group page?

Login "Login" into your AIS profile. By clicking the login option located at the top right corner of the webpage.



Enter your username and password in the available fields and click sign in.
After login in you will be taken to your profile page.




On your profile page, click the "Groups” link located on the right under "My Profile.” You will now be presented with the "My Groups” page. Here you are able to view all the groups available to you.



The icon located to the left of the group name suggests that you are an administrator for that group and may edit related content.
Select the name of the group you wish to access.
Click "Group Admin Options”



In the group admin options, amongst many other options, you will see a content management section.



Under the content management section you can choose from Homepage options, group homepage layout, Customs pages, and File Library.
Select "Custom Pages.”
Click the option to add a new custom page.
In the editor window, click the insert tab.



In the insert tab options, click the Youtube button.



In the Insert Youtube Video Dialog box, paste the embed code in the code area provided.


Alternatively, you may paste the url to the video in the "Url” field and designate the height and with specifications based on your preference.
The Video will appear in the editor window. You may continue editing and/or adding more content, otherwise click submit at the bottom of the page and your youtube video will be available for all viewing your custom group page.


How to input & format content for your group?

Login "Login" into your AIS profile. By clicking the login option located at the top right corner of the webpage.



Enter your username and password in the available fields and click sign in.
After login in you will be taken to your profile page.



On your profile page, click the "Groups” link located on the right under "My Profile.”
You will now be presented with the "My Groups” page. Here you are able to view all the groups available to you.



The icon located to the left of the group name suggests that you are an administrator for that group and may edit related content.
Select the name of the group you wish to access.
Click "Group Admin Options”



In the group admin options, amongst many other options, you will see a content management section.



Under the content management section you can choose from Homepage options, group homepage layout, Customs pages, and File Library.
Select any one of these options and you will be presented with the editable content area of the respective selection.
Input your content and make your changes in the editor window.



Click submit when done.

How to insert a Hyperlink?

In the editor window, click the insert tab.



In the insert tab options, click the Hyperlink button.



In the Hyperlink dialog box that appears you may select the type of link from the source dropdown (http:// select for website addresses)



If the page or resource you wish to link to is available in the resource manager you can click the folder icon to the right and select it from the list of available resources.
If you would like the link to open the new link in a new page select the drop down arrow to the right of target and select "Blank” from the list of dropdown items.
Click insert to finish and add the link to your page.

How to insert an image?

In the editor window, click the insert tab.



In the insert tab options, click the image button.



If the image you wish to link to is available in the resource manager you can click the folder icon to the right of source and select it from the list of available resources.



You may align, place a border around, resize, and assign spacing around the image from the options available in the image dialog box.
Click insert to finish and add the image to your page.

How to insert a mailto link with the editor?

In the editor window type the email address / text and highlight it, then click the insert tab.

 

In the insert tab options, click the Hyperlink button.

 

In the Hyperlink dialog box that appears you may select "mailto” from the source dropdown list.
Enter the email address in the source text field next to "mailto.”
Click insert to finish and add the link to your page.

Now whenever someone clicks that link or text their mail client will open and auto-populate the "to” field with the specified email address.

How to join a SIG?

Login "Login" into your AIS profile. By clicking the login option located at the top right corner of the webpage.



Enter your username and password in the available fields and click sign in.
After login in you will be taken to your profile page.



On your profile page, click the "Groups” link located on the right under "My Profile.”
You will now be presented with the "My Groups” page. Here you are able to view all the groups available to you.



Click the join link to the left of AIS SIGs in the SIGs and Chapters table
You will be directed to a store page where you can choose from a list of SIGs to join.
On the store page select the desired SIG by clicking on the name or the view button to the right of the name.
Add the item to your cart and complete the checkout process.
Note: You will not be added to the group immediately. Your request will be processed and your group membership will be updated within 48 hrs.

How to export group member data

Login "Login" into your AIS profile. By clicking the login option located at the top right corner of the webpage.



Enter your username and password in the available fields and click sign in.
After login in you will be taken to your profile page.



On your profile page, click the "Groups” link located on the right under "My Profile.”
You will now be presented with the "My Groups” page. Here you are able to view all the groups available to you.



The icon located to the left of the group name suggests that you are an administrator for that group and may edit related content.
Select the name of the group you wish to access.
Click "Group Admin Options”



In the group admin options, amongst many other options, you will see a member management section.



A popup window will appear, alerting you that the file is ready for download.

How can members create their own groups?

Members must request to have a group created by a site administrator.

How do I become an administrator for my online group?

In order to become an administrator for your online community you will need the permission of the president of your group. Have the president email the AIS staff stating the name of the person who is supposed to have admin privileges. For SIGs/ Chapters: sigschapters@aisnet.org. For student chapters: studentchapters@aisnet.org. Admins for each group are listed on the right side of each group page.

How can I host an ancillary meeting at AMCIS or ICIS?

AIS enables SIGs and chapters to host ancillary events in conjunction with the association's two official conferences, AMCIS and ICIS. Interested groups should complete an official ancillary meeting (OAM) form. The OAM Form for AMCIS is launched in mid-March annually, while the OAM form for ICIS is launched in mid-April of each year. Be sure to follow the deadlines outlined in the OAM form to ensure sufficient time for planning and organizing your event.

General Information needed to complete the OAM: Event chair contact Information, date of event, time of event, estimated number of attendees, and anticipated room set-up (i.e. classroom rounds, theater, etc.).

For additional information email the AIS Meeting Planner.

How can I host my SIG or chapter website on the AIS website?

If you would like to host your website on the AIS website, please send an email to sigschapters@aisnet.org with the names, positions, and contact information (email addresses) for two content editors for your site. Within five business days their access credentials will be activated and a sub-domain will be established for your use. For more information read the administrative bulletin covering this service.

Suggested information for your website includes: List of names, roles, and contact information for all leaders, downloadable copy of bylaws, webmaster contact information, and information about meetings and events.

How can I host a webinar for my group through AIS?

AIS webinar hosting services are available to SIG and chapter leaders. Take a moment to review the administrative bulletin on webinar hosting, and then send an email to the AIS Office Manager to begin the process.

When will I receive my group’s financial report?

The AIS fiscal year is July 1 – June 30. SIGs and Colleges can expect to receive financial reports three times per year; see the Administrative Bulletin “SIG and College Financial Information and Processes” for the schedule and more details.

How do I update my SIG/chapter officer information?

Please submit all of your updated SIG/chapter officer information via our new online form. The AIS staff will then update the admin information for all of your group resources, and the SIG/chapter listing on the AIS website.

Connect With Us :